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How to use Google Drive Easily

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How to use Google Drive Easily

Google Drive may be a cloud storage solution with 15GB of storage available for free of charge and paid plans with additional storage and features. Google Drive may be a user-friendly option because of its simple interface and integration with Google Docs.

If you’re new using Google Drive, take a glance at the subsequent guide to seek out out the way to create an account, upload and download documents, share your files, and obtain the foremost out of the service.

Getting started

Accessing Google Drive

Step 1: If you don’t have one already, you’ll got to get a Google account before proceeding with Drive. It’s liberal to check in , and doing so will offer you smooth, synchronized access to all or any of Google’s services. You’ll got to pay a fee if you would like quite 15GB of storage, but whether you select to try to to so won't affect your ability to use the service. Downloading Google Chrome doesn’t hurt either, given the favored browser features several extensions and tools that integrate well with Drive.

Step 2: Once you’ve signed up (or logged into your existing account), you'll access Drive via your browser or the dedicated mobile app, which is currently available for both Android and iOS.

Once signed into Drive, click the multicolored-plus sign New button within the upper-left corner or My Drive, which is found toward the middle of the screen. within the mobile app, press the circle with the sign within the lower-right corner. This opens a menu which will allow you to make or upload a file to Drive. you'll make a spreadsheet, word document, slideshow presentation, form, drawing, and a bunch of other things via third-party apps.

We won’t go in-depth on the way to use each of those free programs here, but here are a couple of tips for learning the way to use these services quickly:

Tip 1: The buttons across Drive are pretty straightforward, but if you’re ever unsure of what one does, just hover over it together with your mouse. A pop-up window should appear that explains the function of the button.

Tip 2: If you’ve ever used Microsoft Office — i.e., Excel, Word, or PowerPoint — then Google’s Sheets, Docs, and Slides software should look familiar. They operate similarly and are arguably more intuitive. You won’t find as many advanced features as in Microsoft’s software, but Drive is free, so that’s to be expected.

Tip 3: While you'll attend the first Docs, Sheets, or Slides page to ascertain all the files of that type during a single place, creating folders could be a far better thanks to keep organized. to make a folder, click the New button within the upper-left corner, select Folder, and name the file directory. Then, simply drag your file(s) into the folder of your choosing from the most Drive page.

You can also star files you’ll want to access later by clicking Add Star therein item’s menu, though confine mind that they will only be viewed by the one that added them and not by those that you’ve shared a specific item with.

Tip 4: differently to quickly find an item in your Drive is by utilizing the Search in Drive function. At the highest of each page may be a field where you'll look for a file using its name or file type. If you press the downward-facing arrow during this field or More Search Tools, you'll specify even further and look for files supported specific criteria, like the date or who you’ve shared the file with.

Getting the foremost out of Google Drive

Uploading and sharing documents

To upload a document to Drive, click either the Upload Files or File Upload button under New or My Drive, and choose a file from your computer. Drive is great for private use, but what sets it aside from other cloud services is its powerful collaboration tools. If you would like to figure remotely with someone on a project, you'll share a document with them and make changes together in real time.

To share a document after you’ve created it, look to the upper right-hand corner of the file window and find the Share button.

To share a document after you’ve created it, click the Share button within the upper-right corner, add your collaborators using their email addresses, and click on the blue Done button. Once they’ve been granted access, the document should show up under the Shared With Me tab in their Drive dashboard, and a link to the shared document also will be sent to their email inbox.

You can use the shareable link at rock bottom of the Share With People and Groups menu to send the file via text or another messaging service. Just click on Copy Link at rock bottom of that menu.

Downloading documents and accessing files offline

Another useful Drive feature is that the ability to look at and edit files albeit you don’t have access to the web . All you would like to try to to is download the Google Docs Offline extension for Google Chrome. Once downloaded — and enabled in your Drive settings — you'll access specific files (Docs, Sheets, and Slides) even when you’re traveling or without internet for a couple of hours. A gray circle with a lightning bolt through it'll appear next to your file name within the file window, letting you recognize once you are offline.

One of the downsides of this, however, is that you simply can only access files you’ve created and haven’t shared with anyone. you furthermore may must have already opened Google Drive in your browser to try to to so. Data are often accessed offline via the mobile app also , assuming you’ve turned on the function in Settings beforehand.

Adding multiple collaborators via a Google Group

If you’d wish to share a document with an outsized group of individuals , you'll avoid entering each email address individually by sharing the document with a whole Google Group. every one therein group (as well as people added to the group later on) will then have access to whatever you’ve shared.

Sharing multiple files directly 

Need to share a bunch of files all at once? instead of sharing each file individually, you'll move them into a folder and share that folder. Everyone you share the folder with will have access to all or any the info inside it.

Converting documents created with other programs

Need to share a document with co-workers or friends in order that they can collaborate thereon , but have already got the enter another, similar program? No got to fret. As long because the documents are within the correct format, most files can easily be converted into Google Docs, which may then be shared and edited collaboratively. to try to to this, just upload the specified file and open it in Drive.

 Next, within the document preview screen that appears, select the Open With menu button. counting on the file type, Google will suggest the acceptable program to open it with. Select a program from that menu to convert it to a Google Docs format. Below are the file formats which will currently be converted into Google Drive.