Gmail: How to Save Time in Gmail 2021 With 5 Gmail Productivity Tips
Learn how to save time in Gmail with 5 Gmail Productivity
Tips. Are you using Gmail? Are you as productive as you could possibly be with?
Are you as productive as you can be in gmail? In this
tutorial, I'm sharing 5 important gmail productivity features that will help
save time in Gmail. Hello friends! My name is Fares and I welcome back to your
website where I share technical advice, application reviews and many Google
features. Lots of Google tips. Today, we're back in Gmail 2021, but this time
we're focusing on Gmail productivity tips. Are you ready to save time in Gmail?
Yeah? So let's go!
You have created at least 8 articles on Gmail Tips ... this
article is # 9! But our focus today is how to save time in Gmail.
Gmail Productivity Top Tips and Tips
In this tutorial, I'm sharing some of the best things about
Gmail 2021, including my top 5 Gmail Productivity Tips. You'll learn how to
save time in Gmail by taking advantage of features like smart typing, send
scheduling, forms, search operators, and more! Get ready to spend less time on
Gmail!
So Tip # 1: Use the 'Smart Typing' and 'Quick Reply' feature.
Although these are technically two different things, I
recommend using them side by side, so here's a 2-for-1 tip! Head over to the
gear icon and select "See all settings". From there, scroll down and
make sure that Smart Create and your Smart Response are both turned on. Another
tip under the tip is to make sure to switch Personalization to because Gmail
will automatically compose writing suggestions based on your writing style.
So you might be wondering what the difference is between
Smart Typing and Smart Response. This is what it all looks like. With Smart
Reply enabled, when you open an email, you'll have auto-generated responses at
the bottom of the email here. Google simply expects what your response might
be. So you click on one of those, it automatically opens the reply where you
can add from there if you wish. Now, smart authoring differs in that it works
while writing your email. So, again, Google expects what it's trying to say and
will suggest it to finish your sentence as you write. To accept the suggestion,
just click on the tab.
Now Tip # 2: Create, Save, and Use Gmail Templates!
I'm a huge fan of forms and this is a huge savings in Gmail
if you constantly send the same email again. If you haven't used templates
before, just refer to the Gmail setup section, this head the time to the
advanced section, make sure templates are enabled, then click Save changes. Now
is where it gets fun. Every time you write an email, you can save it as a
template or insert a previously saved template. Suppose you create an email
that you send all the time, like a job application or something like that, you
can save it as a template by selecting the 3-dot menu icon with the recycle
bin, hover over the templates, then choose Save as Template. Now when you go to
type that same email next time, you can go back to your templates in the create
window, and this time select the template you want to insert. Of course, you
can make changes to any templates, so you can customize this from there, but
the rest of the work has been done and saved for you. Gorgeous! If you find
these tips valuable so far, remember to give this tutorial a comment to get
more of Google's benefits.
Tip # 3 to save time in Gmail: Use Gmail's schedule send feature.
It's also easy to schedule an email in Gmail. Here's a great
productivity tip if you know you'll be out of the office, but want to send a
follow-up on a specific day. Awesome, you can even schedule holiday emails or
birthday emails, and your options are endless. To schedule an email in Gmail,
all you have to do is click the drop-down arrow to the right of the Send button
in the Gmail compose window. There, the option to schedule the transmission
comes up. Simply select this and choose the day and time you want the email to
be sent. To confirm, just click on 'Schedule to Send'. It really is that easy.
Gmail Tip # 4: Use the asterisk to search for a contact, even if you can't remember their name.
Oh no name no problem! Head over to the Gmail search bar.
Citations will be used for this research. Suppose you don't know the person's
name, but you remember the company and the domain, you would place an asterisk
in the place of the name followed by the company domain. Hit Enter and Gmail
pulls all the emails from the company email. The asterisk in this case
literally means anything. So Gmail looks nothing in this area. So now, you can
easily find the one you had to follow along with. In this case, this asterisk
is what is known as search factor spanning, which we'll touch on more in Tip #
5.
Gmail Productivity Tip # 5: Change the default inbox view.
This will be dedicated to whatever you find most productive.
So click on the gear icon, and this time let's pay attention to the right-hand
side of the Quick Settings panel, specifically the Inbox Type section. You'll
notice under defau the option liter which is what you have there, you really
have the option to customize this if you like, so you can decide which tabs to
show you. But back to the quick settings, it probably works better when you
have emails marked as task pinned to the top of your inbox, or maybe you just
want to. Unread messages are at the top of your inbox, you can set all these
views properly right there. You can star first at the top, but I think it could
be very useful to help save time in Gmail is to setup multiple inbox. If you
select the Personalization option there, you can actually select up to 5 custom
sections that you want to display next to your inbox. Now, these sections use
search operators, just as we saw in the search hack with an asterisk. So you
can specify recipients or specific words in the subject line. And if you are
wondering how to do Verify using different search operators, you can just click
"learn more" and then in this window that pops up, click on search
criteria, here is a list of all kinds of different search operators that you
can use. I dive deeper into some quick Gmail settings, like how to customize
the Gmail format file.
So I hope you learned how to save time in Gmail with my Gmail productivity tips. What did you think about these Gmail productivity tips? Let everyone know in the comments below. As always, thanks a lot for following, if you liked this explanation I want to know so give it a comment, share it, or leave this comment below. Thanks for watching and see you next time.
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