Google Drive: How to share Google Drive files and folders for easy
In this tutorial, you will learn how to share Google Drive
files and folders. Plus, learn about important sharing permissions in Google
Drive. Want to create display-only links? You definitely can! I show you how to
do that and more in this tutorial. Control Google Drive sharing permissions!
Hello friends! My name
is Faris and I welcome back to your website where I share technical advice and
application reviews. Today I'll show you how to share Google Drive files and
folders, as well as how to set sharing permissions in Google Drive.
How to share Google Drive files and folders
Sharing Google Drive files and folders is easy. Let's start
with how to share a folder in Google Drive. Need to share Google Drive files
and folders with specific people? Wondering what kind of sharing permissions
you can set in Google Drive? I wonder no more! In today's tutorial, I'll show
you how to become a Principal Participant in Google Drive Files and Folders.
How to share a folder in Google Drive.
And be sure to stick to the important sharing permissions,
too. Here we are in Google Drive, and I have some folders there now, to give
you an example of how I use Google Drive, let's say the company you're
communicating with might want to share my media collection with them. It's not
necessarily something that I would like to keep on my website, but it is
definitely something that I would like to easily share with a link. So you
don't even have to open that entire folder if you don't want to.
You can simply right-click on the folder there to open your
sharing options. You can now select "Share" and this will allow you
to manually add individual users or email addresses to grant access to this
folder. However, you might not want to constantly add people to a folder to
give them access. Maybe you only want to create a link once, and share that
link when it's convenient for you. Well, you can do that too. Same thing here,
right-click on the folder, and this time, select "Get Link". From the
popup that will appear, all you have to do is select "Copy Link" and
your link to this folder is now copied and you can share it with anyone at any
time.
If you are already in the folder, you can share from there as
well by clicking the drop-down arrow to the right of the folder name, and
selecting sharing options. There's a big reason that sharing a link to a Google
Drive folder is so effective, but you'll have to keep watching to find out what
it is.
How to share a single file with someone in Google Drive
Now suppose you only want to share one file with someone, not
an entire folder. The exact same options are available to you. From your open
file, click on File, then Share. In this window that pops up, you have the
option to add individual email addresses or create a shareable link file. Of
course, if you are not in the file, you can right-click on the preview of the
file and select either "Share" or "Get link."
Google Drive sharing options
Now, those sharing options are cool and all, but you really
need to understand them sharing permissions when sharing folders and files in
Google Drive. Let's review these important options. So the sharing permissions
are the same no matter how you share a folder or file, so it doesn't matter
whether you add email addresses manually or share a link. So if you are adding
individual people to your file or folder you will notice File Correct, there is
a little drop down arrow. You might not want someone to have full editor
controls, for example, so you might want to set the post to viewer, where it
can only view the document, or you can designate that person as a commenter.
This way they can view the file or folder and leave comments on anything if
needed.
Permissions in Google Drive
The exact same permissions are available when sharing a link.
So far, my settings are set to restricted. You will need to change this if you
want to be able to easily share a link with anyone. So use the toggle button
there to set "Anyone with a link can see". Now you'll notice just
like before, we have the same switch to the right, where we can set link
permissions. If you share a link, you probably should keep it at the Viewer
permission level.
That way, if you shared the link with one person and that
person wanted to share it with a colleague's files, they could just pass the
link on and that person would provide the same permissions. In this case, the
permissions are related to the link itself, not to the individual person. So, using
a shared link as an example, this is what it looks like on the end of the
receiver. I've been working in Chrome so let's open Firefox there and paste the
shared link in the browser bar. And voila, you will see the folder that you
have shared, and as the permissions suggest, you can view any of these files
and documents inside the folder, but you cannot modify anything.
If you are new to sharing and collaborating with people, you
will definitely want to check click here which is about my other explanations,
because I am showing you all the great features of collaboration within google
drive such as viewing comments and interest in them and the ability to see the
full version history of your file. And if you liked this explanation, start by
sharing it and add a comment.
Now, remember when I told you there was a big plus for
sharing a link to a folder? Well here's why. Once the link is created, you are
done. Which - that the link will always remain the same no matter what you add
or remove from the folder. So you can always be sure that your media collection
or any Something you share is always up-to-date by adding new files and
documents as necessary and make sure that everyone who has access to this
folder via this link will always display the latest version. Bear in mind now,
you don't always have to share the long, ugly, giant URL. You can use free link
shorteners like bit.ly to shorten shareable link. Or, you can add it as a
hyperlinked text in your email to the customer or the person you are to share
it with.
Want more Google Drive content? you are doing. Remember to
explore more about Google Drive by checking the links here.
Well, this is how to share Google Drive files and folders and how to set sharing permissions in Google Drive. Now I want to hear from you. What do you love about sharing files in Google Drive? Let everyone know in the comments below. As always, thank you guys so much for following. If you liked this explanation, I want to know. Give him a share or leave that comment below. Hence, here, and here to other Google Drive features. Thanks for watching and see you next time!
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